Key Responsibilities:
- Manage security door access, access card user profile creation/deletion and after-hours door access support
- Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
- Oversee and maintain the overall office operations, ensuring a clean and comfortable work space
- Manage office supplies, office equipment and pantry supplies
- Oversee facilities services and maintenance activities
- Coordinate with vendors, contractors, and service providers to ensure smooth office operations
- Manage business trips, hotel booking, temp accommodation and visa/work permits application processes
- Collaborate with cross-functional teams to ensure a seamless workflow
- Organise other office activities (meetings, event planning, town hall booking, etc.)
- Ensure operations adhere to policies and regulations
- Manage any other duties/project as assigned
To succeed in this Office Administrator (12 months contract) role, you will need to have experience supporting at least 50 - 100 headcounts.
Key Requirements:
- Diploma/degree holder with at least three years of proven experience as an office administrator
- In-depth understanding of office management procedures and policies
- Meticulous, analytical, organised, resourceful, independent, self-motivated and enjoys challenges
- Strong interpersonal, written and communication skills
- Excellent organisational and time management skills, with the ability to multitask and prioritise tasks effectively
- Mature and adaptive and able to interact well with all levels of stakeholders
- Flexibility to adapt to a fast-paced and rapidly changing environment
- Ability to work independently and as part of a team
- Highly proficient in Microsoft Office (Excel, Pivot Table, PowerPoint, Word, Outlook)
This is a global corporate and investment banking institutions. This organisation offers diversity and growth for innovation for all employees which makes it a great place to work and being a part of.
If you are driven, determined and want to take the next step in your career, this is the role for you. Great career progression opportunities await the right person in this exciting Office Administrator (12 months contract) job.
Apply now or contact me to find out more.
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh
