Direct Search Global is working with a Maritime company to fill a role of Admin Executive to be based in their Singapore office. The location is at the West, nearby to Joo Koon MRT.
Job Responsibilities:
- Manage office operations and procedures, including organizing meetings, maintaining office supplies, and ensuring the office is well-maintained and organized.
- Provide administrative support to ensure efficient operation of the office, including handling correspondence, managing calendars, and scheduling appointments.
- Maintain and organize electronic and hard copy filing systems, including confidential personnel files and other documents.
- Assist in the coordination of meetings, conferences, and special events, including preparing agendas, taking minutes, and making logistical arrangements.
- Coordinate with vendors and service providers, including obtaining quotes, placing orders, and managing vendor relationships.
- Process invoices, track payments, and manage accounts payable and receivable functions.
- Assist in the preparation of financial reports, including income statements, balance sheets, and cash flow statements.
- Provide administrative support to the finance department, including filing, data entry, and other tasks as assigned.
Job Requirements:
- Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
- Proven experience in an administrative role.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.
