Job Description
- Answering incoming calls; taking messages, and re-directing calls as required
- Process and manage incoming and outgoing mail and correspondence
- Provide office administrative support, includes scheduling meetings, booking meeting rooms, and taking minutes.
- Daily updates of the currency exchange rate
- Coordinate building and maintenance issues
- Coordinate travel arrangements & accommodation for overseas colleagues
- Printing (name card, envelopes etc)
- Maintain filing systems and databases
- Provide general office support, including ordering pantry supplies and managing office equipment
- Office and warehouse housekeeping, maintenance & Repair
- Coordinate with other departments to ensure smooth operations
- Company vehicle management- maintenance, insurance, road tax
- Visitor Management & Access Control
- Workplace Safety & Health documentation, filling maintained and up to date
- Assist with general HR-related duties (include Training administration)
- Other duties as assigned
Job Requirements
- Secondary school/ Certificate in Office Administration or equivalent
- At least 3-5 years of experience in an administrative role
- Excellent organizational, communication, and problem-solving skills
- Proficiency in MS Office and other computer applications
- Ability to prioritize and manage multiple tasks
- Able to communicate effectively with various departments.
- Ability to work independently and as part of a team.
