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Job Description
The incumbent will provide support to the Department of Chemistry, Faculty of Science. Duties and responsibilities include, but are not limited to the following -
1) Organise events and special programmes
- Plan, coordinate and execute the Department's initiative events.
- Organise public relations and marketing events, from planning to implementation, and increase the visibility of the Department.
- To engage internal and external stakeholders.
- Create event publicity materials for events.
- Source and implement ideas to improve publicity for the Department.
- Any other duties as assigned.
2) Provide administrative support for events and activities
- Be responsible for the budget and expenses.
- Review and process applications/registration.
- Attend to queries pertaining to the events and special programmes in a timely manner.
- Prepare the expenses and other necessary reports (if any) when the events and special programmes cycle ends.
- Draft event release timely for publicity.
- Update the alumni database, including regular clean-up and maintenance.
- To archive the documentation regularly.
- Any other duties as assigned.
Qualifications/Requirements/Other Info
- Possess a University degree/diploma
- Possess excellent communication skills and interpersonal skills.
- Creative and strong problem-solving skills.
- Positive work attitude, self-driven, team-oriented with a strong service mindset.
- Able to handle multiple projects/events on a tight timeline.
- Independent and a self-starter yet a team player with an eye for details.
- Meticulous and comfortable working with numbers.
- Proficient in Microsoft Office, web design and drafting for newsletters.
- Similar work experience in the same areas would be advantageous.
- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.
- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.
