- Must min 5 years of admin exp gained with a MNC
- Has a positive attitude, proactive, and takes initiative
- Keen to learn
Our client is an international oil trading MNC that is stable and established. It is based in town. You report to Chief Admin Officer (CAO) and Admin Mgr for this role. This is a permanent position.
PRINCIPAL DUTIES / RESPONSIBILITIES:
- Assist in the general administrative functions of the company. Assess the company’s needs for records, information, communication, and other common services and ensure that the organization’s administrative needs are met efficiently, reliably, and economically.
- Oversee housekeeping and maintenance of office facilities, including reception area, conference/meeting rooms and pantries. Ensure environment, health, and safety standards are met, and comply with government regulations.
- Input data into the accounting system, prepare instructions and maintain records of approval transactions.
- Procure and keep track of office supplies.
- Maintain and update group mailing list and other general administration databases.
- Organize and maintain filing system of documents.
- Assist with documentation and other administrative activities.
- Make hotel, transportation, golf and restaurant reservations.
- Support visa applications for business trips.
- Manage the company’s service agreements.
- Support organizing company events and meetings.
- Support expats with apartments.
- Liaise with IT team for IT support.
- Send and receive business correspondence.
- Manage and maintain the company’s insurance including claims and renewals.
- Coordinate preparation and distribution of seasonal greeting cards of the company.
- Other related activities and assignments are directed by CAO and Admin Manager.
- Keep the office environment comfortable and serve drinks for guests.
- Manage drivers and related support (such as scheduling and conflict management).
- Maintain and update internal telephone directories.
- Support reception duty.
- Posting and mail retrieval.
- Assist in arranging medical check‐up appointments.
- Support HR team (such as preparation for new joiners)
QUALIFICATION AND REQUIREMENT:
- Possession of a diploma/tertiary qualification or the equivalent.
- Must min 5 years of admin exp gained with a MNC
- Has a positive attitude, proactive, and takes initiative
- Keen to learn
- Has a stable cv
To apply, pl send your cv in word doc to [email protected] . Pl also include details on your current salary, expected salary and notice period in your cv.
We regret to inform that only shortlisted candidates will be notified.
Posted by:
CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)
Date ad is posted - 2 February 2024
