Administrative Support
· Liaise and communicate with Ministry HODs, Leaders and Council Members and on operational matters, supporting them administratively when necessary;
· Update Commissioner of Charities and Registry of Societies with regards to any changes in TOC’s constitute/Council Members/Address etc;
· Liaise with vendors/contractors on the upkeep of the premises e.g. electrical license renewal, monthly maintenance of lift and escalator, yearly lift load testing for license renewal, half-yearly air-condition servicing, security systems etc;
· Responsible for accurate and timely payroll computation and statutory payments of CPF, IR8A etc;
· Responsible for the submission of government claims such as paid childcare leave, maternity leave etc;
· Update and facilitate yearly renewal of insurance eg. Group H&S, Group Term Life, Group Personal Accident, Business and Work Injury Compensation;
· Provide secretarial support to GM/ Office Manager;
· Oversee the daily administrative duties to ensure the smooth operations of TOC;
· Support any other ad hoc duties as assigned by the GM /Office Manager.
Accounting work
· Manage full set of accounts, including preparation of monthly and annual financial reports;
· Record and process all transactions in MYOB accounting system on a timely basis;
· Perform monthly bank reconciliation;
· Prepare all month-end closing-related activities and reports, and submit them in a timely manner;
· Process expense claims and payments, including verifying invoices and receipts, preparation of payment vouchers and obtaining the approval from Council Members;
· Ensure accurate preparation of payments and they are processed within stipulated period;
· Manage external reporting and banking requirements when required;
· Maintain proper documentation and filing system, and ensure the integrity of financial reporting records and statements;
· Prepare audit schedules and liaise directly with the external auditor to ensure successful completion of audit for the financial year, and in time for the Annual General Meeting (AGM).
· Prepare notice and registered members listing for AGM.
Requirement:
· Minimum Diploma in Accountancy, with experience in full set of accounts;
· Min 2 years of relevant working experience;
· Proficient in Microsoft Excel, Word, PowerPoint and MYOB accounting software;
· Responsible and take initiative to follow up on tasks;
· Ability to work independently with minimal supervision.
· Good verbal and written communication in English language;
· Meticulous, positive attitude and willing to learn.
Must work on 2 full weekday and every Sunday from 9am to 3 pm &
Location: Yishun
HOW TO APPLY :
Interested candidates, please submit your resume by clicking on “Apply Now” or aliceyap(a)hkmsvs.com
All applications will be treated in the strictest confidence and only shortlisted candidates will be notified
Yap Lay Choo
EA Licence No. 03C5391 | Registration No. R1987101
