Job description:
- Ensure the right material and services will be provided at the optimum price, delivery and favourable terms & conditions.
- Evaluation of technical proposals based on engineering specification
- Capability to propose and counter offer the requestor equivalent grade of material.
- Capability of differential different grade of materials has a cost impact.
- Profound knowledge of product specifications, functionalities and applications related to offshore materials.
- To source, negotiate and purchase materials and services from identified sources, local and overseas.
- Advise requestor on selection of suppliers and purchase terms & conditions.
- To negotiate with suppliers to obtain optimum price, delivery and favourable terms & conditions.
- Generate purchase orders, monitor and follow up and expedite with suppliers on delivery of goods and services.
- To review supplier’s performance on price and delivery and to co-ordinate with supplier and QA/QC on quality issues.
- To compile purchasing statistics and reports on assigned materials /commodities if required.
- Liaise with Finance/Account staff on vendors credits application, bank & financial instruments.
- Liaise with other departments on procurement matters (eg: Project, Commercial, Store, Production, QA/QC, etc. where necessary).
- To be involved in the Vendors’ Qualification and Assessment as per ISO procedures.
- Conducts due diligence of identified sources and facilitate their pre-qualification.
- Monitors and pro-actively takes actions in response to market trends for raw material.
- Prepares bidder lists and releases request for quotations;
- Prepares bid tabs and analytically evaluates proposal in terms of the commercial and technical requirement.
- Complies with the established deadlines.
- Establishes and maintains strong business relationship with suppliers.
- Anticipates and proactively elevates potential challenges/problems.
- Engages in problem solving.
- Maintains integrity of electronic files.
- Follows procurement policies and procedures.
- Complies with Code of Business Ethics and Conduct
- To provide administrative support to the procurement team.
- To handle the registration of Request for Quote (RFQ), Purchase requisitions (PR) and Purchase orders (PO).
- Generation of PR - PO weekly report.
- To monitor the flow of PRs and update the status of PRs’ approval in the Procurement Order System.
- Faxing of confirmed signed POs to vendors.
- Filing of PO / PR, Fax, e-mails, quotations and correspondences.
- Updating of new vendors in the master list and record.
- Assisting in the Annual Vendors Assessment exercise.
- To assist in the raising of service or purchase orders to painting, transport & logistics providers.
- To provide inter-department communication support.
Job Requirements:
- Diploma in Purchasing Management/Supply Chain Management/Engineering or equivalent
- Minimum 5 years’ experience in Marine or Oil & Gas industry or machinery procurement experience
- Good experience in buying different type of Piping & steel materials
- Able to work independently, meticulous and analytical with excellent problem-solving skills
- Strong commercial acumen and negotiation skills
- Good knowledge of financial and legal terms
