As a Facility Coordinator (Senior Admin Executive), you will play a crucial role in providing administrative support and ensuring the efficient operation of our office. You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion. Your ability to work well under pressure, adapt to change, and maintain a high level of professionalism is essential in this role.
Responsibilities:
- Ensure smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, and facilities management including vendor management.
- Lead in communication of office general announcements and ensuring that the collaboration and participation is effectively managed across the company.
- Manage and maintain databases, records, and confidential files, ensuring data integrity and security.
- Proactively identify, develop, and implement efficient administrative policies and procedures to streamline processes and ensure efficiency.
- Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
- Provide comprehensive administrative support to executives and team members, including but not limited to scheduling meetings, managing calendars, handling correspondence and travel arrangements.
- Prepare and distribute internal communications, memos, and reports as required.
- Other ad-hoc duties assigned by management.
Pre-requisites:
- Degree in Business or related field
- Minimum 5 years of relevant experience as an administrative executive
- Must have good hygiene practices in office housekeeping and fastidious with both cleanliness and orderliness.
- Able to interact easily with people and have a pleasant and open personality.
- A structured and organized individual with multitasking abilities and a keen eye for detail.
- An independent and resourceful problem solver.
- Ability to work effectively under pressure and adapt to change quickly (anticipation management mindset)
- Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
- Proficient in MS Office – Word, Excel and PowerPoint
- Ability to write and converse fluently in English and possesses strong communication skills.
