The key duties and responsibilities of this role include but are not limited to
· Managing fronk desk job and perform reception duties
· Greet, welcome and direct guests and visitors appropriately
· Provide a full range of personal assistance and support to the Chairman and Management Team (including buying and/or ordering lunch)
· Answers and screen telephone calls, arrange zoom and team meetings
· Handles travel and accommodation such as flight bookings and ticketing, hotels, travel expenses claim, visa applications, etc. for the Company and the Project Teams
· Prepares/serves beverages/drinks for visitors and also during meetings
· Ensures tidiness and good housekeeping at the reception area, pantry and meeting rooms (after every meeting)
· Arranges for courier services (local and overseas)
· Receives mail, documents, packages, and courier deliveries and delivers or distributes items
· Manages the Board/Meeting rooms availability and co-ordinates and schedules meetings and appointments accordingly
· Co-ordinates the maintenance of all office equipment, e.g. photocopiers, shredder, etc
· Handles purchases of office stationery, grocery and beverages, additional purchase @ Rentokil
· Handles printing of name cards, letterheads, envelopes, etc
· Provides administrative support such as photocopying, binding, filing & record keeping as and when required. Compile reports and update of listing such as staff telephone list and email addresses etc.
· Other administrative, clerical or secretarial duties to be assigned, requested or instructed by the Supervisor and Chairman
· To monitor monthly pest control inspection
· Liaise with building management on office facilities matters
· To work effectively with everyone and maintain a positive working environment
· Any ad-hoc duties as required by Management
Requirements:
· Minimum GCE ‘O’ level and above
· 3 - 5 years of experience in a similar role.
· Pleasing personality with good communication skills
· Good experience in airline ticketing and hotel booking, experience with hospitality business like Hotel, Hospital and Airlines will be added advantage
· Meticulous, organized and able to work independently in a challenging environment
· Excellent written and verbal communication skills and ability to work with all levels of management
· Proficiency in MS Office, e.g. Outlook, Word, Excel and Powerpoint
· Able to multi-task, proactive approach to solve problems.
· A good team player and strong work ethics
