What you will be doing
Vendor and Supply Chain Management:
- Manage contract with vendors and service providers.
- Ensure invoices are paid on time.
- Raise Purchase Orders
Inventory and Delivery Management:
- Keep track of sales contracts and ensure that product deliveries are on track.
- Assist in cataloging and tracking physical and digital products and components.
- Invoicing customers and following up with them for timely payments.
Office Management:
- Organize and standardize internal filing of invoices, bills and contracts.
- Liaise with corporate secretary and accounting firms on digitizing invoices, contracts, etc. on a regular basis in order to keep reporting and accounting up-to-date.
- Schedule meetings and appointments for the Directors and the CEO.
- Serve as the point person for office management duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, shopping and general housekeeping.
Your Capabilities and Credentials
- Experience as an office administrator, office assistant or relevant role
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent organisational skills, attentive to details and able to multitask.
- Team player and keen learner who is able to problem solve independently in a fast-paced environment.
