Job Responsibilities:
If you are a highly organized and detail-oriented person who can multi-tasking, problem-solving and have a passion for administrative excellence, we encourage you to apply for this position.
Receptionist:
- Perform general reception duties by receiving incoming calls and visitors to the department or area.
- Handle outgoing/incoming mails, and liaise with couriers/dispatches for incoming and outgoing documents and goods deliveries.
- Responsible for the upkeeping of meeting rooms, reception area and pantry. Including Stock take of stationary/pantry needs and replenish orders.
- Assist in all the firm’s events, including dinner & dance, cocktail receptions, conferences.
- Arrange gifts for staff that include long service award trophies, new-born gifts, get-well gift, condolences wreaths etc. as needed.
- Prepare HQ onboarding for new employees which includes cleanup and prepare new hire’s onboarding kit. (ie Stationery, Work Station, Laptop.)
- Other ad-hoc administrative duties when required.
Accounts
· Invoice processing in compliance with policies on a daily and weekly basis, delivering high quality service.
· Execute account payable processes in a timely, efficient, and accurate manner.
· Process petty cash claims and data-entry of journal
· Liaise with site personnel for invoice verification.
· Perform data entry of incoming invoices, matching of delivery order, and filing of documents.
· Perform all duties in accordance with company policies, processes, systems, and procedures.
Job Requirements:
- Min GCE ‘N’/’O’ levels or equivalent
- At least 1 year relevant experience in administrative works
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office and Excel
- Pleasant personality, positive, friendly, polite and cheerful
- Good telephone etiquette/communication skills
- Construction industry will be preferred.
