Position: Personal Assistant
Salary: $2800-$4000
Location: Orchard and Holland Village
Type: Full-time
Job Summary:We are seeking a proactive and organized Personal Assistant to provide comprehensive support to Aesthetic Doctor. The ideal candidate will excel in multitasking, possess excellent communication skills, and be highly adaptable in a fast-paced environment. The Personal Assistant will be responsible for managing administrative tasks, coordinating schedules, and ensuring seamless day-to-day operations.
Key Responsibilities:
- Calendar Management: Maintain and manage the employer's schedule, including scheduling appointments, meetings, and events. Coordinate with relevant parties to ensure efficient use of time.
- Communication: Serve as a point of contact for both internal and external communications. Screen and prioritize emails, phone calls, and messages, responding on behalf of the employer when necessary.
- Travel Arrangements: Organize travel itineraries, including booking flights, accommodations, transportation, and any necessary travel documents. Ensure smooth travel experiences and provide necessary information and directions.
- Document Management: Prepare, edit, and proofread documents, presentations, and reports as required. Maintain an organized filing system for both physical and electronic documents.
- Correspondence: Draft, review, and edit correspondence, memos, and other written communications. Maintain professionalism and attention to detail in all written interactions.
- Task Coordination: Assist in coordinating various tasks, projects, and assignments. Collaborate with team members and external stakeholders to ensure projects are on track and deadlines are met.
- Meeting Support: Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, materials, and minutes as needed. Ensure meeting spaces are set up and equipped appropriately.
- Data Management: Manage and update databases, contact lists, and relevant records. Ensure accuracy and confidentiality of sensitive information.
- Expense Management: Track and reconcile expenses, prepare expense reports, and submit for approval. Maintain records of expenses and budget allocations.
- Errands and Logistics: Handle various errands and logistical tasks as required, such as purchasing supplies, picking up items, and coordinating deliveries.
- Ad Hoc Support: Provide additional support to the employer as needed, which may include personal tasks and projects beyond traditional administrative duties.
Qualifications:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Proficient in using office software and productivity tools (Microsoft Office, Google Workspace, etc.).
- Discretion and ability to handle confidential information.
- Ability to anticipate needs and take initiative.
- Adaptability and ability to thrive in a dynamic environment.
- Attention to detail and high level of accuracy.
- Problem-solving skills and a solution-oriented mindset.
- Professionalism and the ability to represent the employer effectively.
- Flexibility to work outside regular office hours when required.
- Any specific educational requirements or certifications if applicable.
