Constructor is an all-in-one platform for education and research. With expertise in machine intelligence and data science, Constructor is built to cater to the needs of schools, higher education, corporate training, alternative credentials, and professional sports, offering solutions for teaching and administration, learning and research.
From infrastructure to applications, Constructor elevates learning experiences, empowers educators, and drives research breakthroughs.
Our headquarter is located in Switzerland. Also we have offices in Germany, Bulgaria, Serbia, Turkey, and Singapore.
Constructor is hiring an Office Coordinator and Receptionist to support office management tasks in our growing Singapore office.
Duties & Responsibilities:
- Provide Front desk reception duties for the office which includes handling all phone calls and managing internal & external customers timely and professionally.
- Receive and greet all visitors in a professional manner
- Booking meeting rooms, ensure that meeting rooms and reception area are tidy and presentable, will all necessary stationery and material (pens, paper, water, etc.)
- Collect and distribute all incoming mail and courier items, handle outgoing mail
- Provide basic and accurate information in-person and via phone/email
- Maintain office security by following safety procedures and controlling access via the reception desk
- Coordinate office cleaning
- Assist in market research to identify the best service providers in terms of costs and service quality for office supplies, couriers, and cleaning services
- Assist in the coordination of ad-hoc company functions/events
- Assist in any ad-hoc duties, projects, and activities as and when required
- Provide administrative support to the team and office administration tasks.
- Receive and archive original contracts, invoices, expense reports
- Prepare access cards for the new hires
- Make sure the local Covid-19 policy is followed in the office
- Other tasks and duties assigned by management
Qualifications & Experience
- Minimum 1-2 years of work experience in office management and receptionist roles
- Able to work independently without much supervision
- Strong organizational and multi-tasking skills
- Pro-active and attention to detail
- Excellent customer service, communication and interpersonal skills
- Proficient in Microsoft Office Suite and comfortable learning new software as required
Why join us
- Office is centrally located at Suntec City Office Tower 3
- Full-time position, 5 working days
- 20 days of Annual Leave
- Good international health insurance coverage
- Be part of a growing international EdTech company
