LASALLE College of the Arts is the highest ranked specialist arts institution in Singapore and joint top in Southeast Asia for art and design (QS World University Rankings 2023). The College offers 35 Diploma, BA (Hons) and postgraduate programmes in arts and design. Its faculty comprises a community of award-winning artists, designers, educators and researchers, whose practice-led research sets LASALLE apart as an international centre of excellence. LASALLE is a founding member of the University of the Arts Singapore.
Senior Executive/Assistant Manager (Programme Administration)
The School of Design Communication is seeking a highly driven individual with a passion for the arts and arts education to join us as Senior Executive/Assistant Manager to provide programme administration support to academic staff, and administrative and secretarial support to the Dean of the Faculty of Design and Head of School. This position reports to the Dean and Head of School. Key responsibilities include but are not limited to the following:
- Provide programme administration support to academic staff to facilitate the delivery of learning and teaching which comprises timetabling, booking of rooms/teaching spaces, collating of data/results pertaining to assessments, surveys, audits etc.
- Organise faculty/programme meetings and provide secretarial support for all formal meetings and minutes taking.
- Coordinate Board of Examiners’ meetings/visits and assessments schedules.
- Assist in annual programme monitoring reports, programme semester report, and other faculty/school periodic reports which include student numbers and progression.
- Provide student support and act as a point of contact for parents and students pertaining to all matters related to programmes assigned.
- Track and monitor faculty budget.
- Liaise with Divisions on behalf of the Faculty/School in relation to institutional events such as Orientation, Open House and The LASALLE Show.
- Support continuous improvements by providing administrative support to the development and implementation of processes.
- Assist lecturers with administrative paperwork related to research projects and professional development.
- Provide project management support to the Faculty and Schools.
Requirements:
- Preferably a bachelor’s degree from an established university with at least three years of relevant administrative experience within a tertiary education environment. Those with at least five years or equivalent of experience will be considered for the Assistant Manager position.
- Good knowledge of processes and procedures in an administrative role preferably within the education sector, such as scheduling, budgeting, timetabling, coordinating and compilation of grades, administrative support to engage part-time teachers and visiting artists.
- Good organisation, administrative and project coordination/management skills.
- Good interpersonal, communication (written and spoken), organisational and analytical skills.
- Resourceful, meticulous, proactive and excellent follow-through.
- Ability to work independently within tight deadlines and with a high degree of accuracy and quality.
- Ability to work collaboratively in a cross-cultural environment, both within the team and with the various Faculties and Divisions across the College.
- Appreciation and knowledge of arts and culture, and interest in the development of young people through education are highly desirable.
- Proficient in Microsoft 365 and Google Workspace.
To apply:
Interested applicants are invited to apply directly at the LASALLE careers portal. Closing date is 20 February 2024 or until the position is filled. We regret that only shortlisted candidates will be notified.
