Responsibilities:
Admin
- To provide administrative support to Finance, HR and Admin to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires
- Answer, screen (filter) and transfer inbound phone calls.
- Attend to guests and managing bookings of meeting rooms
- Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily
- Purchasing and managing office supplies stock (stationery,pantry supplies,PPE, uniforms, ART kits, facemask etc)
- Issuance of PR/PO and receiving of orders
- Assist in filing, data entry, photocopying, scanning of documents (suppliers’ invoices, matching DO/PO/Invoice)
- Assist to call IT vendor to troubleshoot when IT personnel is away/busy
- Prepare document submission for site clearance
- Retrieving letters and information from onemotoring.com portal and disseminate them to relevant personnel
- Maintain & upkeep register/log for driver movement, fuel, vehicle, insurance, facilities maintenance
- Monthly costing of vehicles expenses
- Assist in the coordination for any events activity
HR Assistant
- Handle workers recruitment co-ordination including pass application, renewal, and transfer
- Handle workers training registration and maintain up to date training records and p- file
- Handle workers dormitories issues
- Handle other ad-hoc duties that are assigned
