A family assistant is the combination of a household personal assistant and a nanny in one role. Responsibilities vary greatly depending on the employer’s needs. A family assistant’s responsibilities could include scheduling appointments, planning family travel and logistics, performing administrative duties around healthcare, school, philanthropies, performing housekeeping duties, providing childcare, organizing the household and assisting parents with basic chores and errands.
Main Responsibilities:
- Engage in tasks that support the proper functioning of a family’s personal life, including children’s schedules, travel, activities, among other categories
- Arrange travel including flights, ground transportation, lodging, dining and other activities
- Help to coordinate functions, events and other activities
- Maintain a rolodex, update when necessary
- Engage in the completion of school, camp, healthcare, special programming forms
- Coordinate and effectuate mailings such as holiday cards, invitations
- Research and execute special projects
- Be responsible for “gifting” and delivery of said gifts
- Create files, spreadsheets and other documentation of certain matters, as necessary
- Prepare reports, presentations and other materials
- Manage healthcare reimbursement, if necessary
- School pick up/drop off
- Run errands for the family
- Keep the home organized and neat
- Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls for the Directors
- Take care of household upkeep and maintenance.
- Assisting the Directors in some of the companies related matters , scheduling the meeting , and other miscellaneous arrangement.
- Any ad- hoc matters as requested by the Director
Desired Qualification:
1. Bachelor's degree in Hospitality or Post Graduate Diploma in related field
2. Proven experience as Personal Assistant to Director’s Family matter or similar Director personal and family administrative role.
3. Proficient in IT, email, internet surfing, excel sheet, Microsoft word etc.
4. Excellent written and verbal communication skills in English, Mandarin, Overseas exposure would be an added advantage.
5. Excellent written and verbal communication skills in Chinese & English
