Role: Office Administrator cum Project Coordinator
Duration: 12 months contract
Location: Pasir Panjang, SG
Responsibilities
Administration
· Security door access management (including after-hours door access support)
· Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
· Oversee facilities services & maintenance activities
· Manage office supplies, office equipment and pantry supplies
· Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
· Manage business trips, hotel booking, temp accommodation and visa/work permits application process
· Collaborate with cross-functional teams to ensure a seamless workflow
· Analyse current operational processes and performance, recommending solutions for improvement when necessary
· Space mapping and planning
Project
· Manage the scope of ad hoc projects to ensure the quality and deliverables within the stipulated time.
· Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
· Organizing, attending, and participating in stakeholder meetings
· Documentation and following up on actions and decisions from meetings
· Preparation of necessary presentation materials for meetings
Qualifications and Profile
· Degree holder with at least 5 years of proven experience as senior office administrator
· In-depth understanding of office management procedures and policies
· Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
· Strong interpersonal, written and communication skills
· Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
· Mature and adaptive and able to interact well with all levels of stakeholders
· Flexibility to adapt to a fast-paced and rapidly changing environment.
· Ability to work independently and as part of a team.
· Highly proficient in Microsoft Office (Excel, Excel Formulas, Pivot Table, PowerPoint, Word, Outlook)
