The incumbent shall report to the Global HR Operations Section Head and will be responsible for the full spectrum of HR generalist and admin duties under the section. The candidate needs to possess a high level of initiative and takes ownership on all tasks and projects assigned. The incumbent should be proactive and have the ability to influence by inserting positive vibes to the working environment as well as ability to communicate effectively with all levels in and outside the organization.
1) Onboarding/off boarding
• Assist in pre-onboarding procedures such as drafting of employment contract and application of the necessary work passes, if required, as well as the necessary documents, if any.
• Conduct employee onboarding, whenever required.
• Undertake tasks on performance management such as monitor and keep track of Confirmation Review/ Appraisal of all employees and assist in annual performance review exercise.
2) HR Operations
• Provide support to employees in various HR-related topics such as leave administration, compensation queries and resolve any issues that may arise.
• Updating of organization charts for the Group regularly.
• Assist in development and implementation of human resources policies, SOP and workflows.
• Execute monthly payroll administration with compliance to the legislations by government bodies such as Central Provident Board, Inland Revenue Authority of Singapore, Ministry of Manpower, etc.
• Conduct internal and external HR related surveys, such as Ministry of Manpower Labour Market survey and employee satisfaction survey.
• Analyse, review and propose comparison structures and evaluating pay practices to ensure competitive positioning within similar industries.
• Prepare HR reports and assist in budgeting exercises.
• Preparation of HR letters as required.
• Manage leave administration via the HR system.
3) Work Pass Applications
- Apply and monitor all foreign passes (Work Permits, SPasses, Employment Passes, Dependant Passes, Letter of Consents, TWP etc.) and process its renewal on time.
- Perform administration of training programmes for employees, whenever necessary.
- Submit government claims such as SDF funding, maternity, Childcare, NS claims etc.
- Take charge of off boarding procedures and its administrative works such as preparation of offboarding letters, update HR system and employee personal files, etc.
- Assist in employee engagement planning and activities, whenever required.
- Any other ad-hoc duties/projects as assigned by the immediate superior or functional head.
