The Facilities Management team is responsible for ensuring that our buildings and facilities support the empowerment and inclusion of our users. To this end, the team ensures that our building and facilities are accessible, safe and in working order, while also ensuring that the needs of our occupants are met.
The Assistant Manager will be responsible for ensuring smooth daily operations, maintenance and upkeep of the RC’s estate and facilities, through regular building and M&E inspections, compliance to authorities’ requirements and management of service subcontractors to effectively achieve the highest standard. The postholder will also ensure that all facilities maintenance issues and emergencies are attended to promptly and rectified with minimal inconvenience and disruption. The postholder will work closely with vendors/contractors such as security force, cafeteria and transport services and supervise the work of Facilities Support staff.
Critical Work Functions
Development and Implementation of safety policies and initiatives to ensure a Conducive and Safe Environment for Users
- Develop and implement preventive/corrective maintenance programs for M&E installations
- Develop and implement fire emergency plan, fire safety audit, maintenance plan for security surveillance systems and carpark facilities to achieve highest standard of safety and security
- Requisite safety and security equipment and parts
- Program Security Cards and issue to all new hires, collect all Security Cards card from resigned staffs and delete the access card in system
Liaison with subcontractors and vendors
- Follow through the tender, evaluation and recommendation of service or term contracts, as well as its administration and management to ensure works are carried out in accordance to planned schedules, budget and approved specifications.
- Conduct general inspection to identify services for rectification and oversee sub-contractors’ performance in accordance with contractual work scope and timeline of completion
Resource Management and Reporting for Service Improvement
- Plan and implement facility improvement to improve efficiency and reduce wastage.
- Supervise maintenance and cleaning support staff and provide on-the-job training to them for effective school operations and ensure the cleanliness and safety of the school premises. The team is to provide logistical support for school activities.
- Supervise drivers and plan the transportation deployment
Education and Staff Enablement
- Remain up to date and compliant with all relevant legislation, organizational procedures and policies
- Cultivate a high performance team culture through learning and development and regular feedback on performance
Job Holder Requirements
- At least 4 years of working experience in Facilities Management or Engineering roles
- Some working experience in Social Services or Special Education sector will be an advantage
