Accounts Receivable:
- Issue invoices and handle intercompany billings
- Record receipts in XERO
- Liaise with relevant parties for discrepancy arise from daily sales invoices and daily collection mis-match
Accounts Payable:
- Check suppliers’ invoices to ensure appropriate billing and obtain internal verification before record in XERO
- Update XERO for payment to suppliers
- Check suppliers’ statement of account against book balances and liaise with suppliers for any discrepancy
- Staff attendance allowance and claims
- Check staff expense claim and obtain internal verification
- Update XERO monthly on staff expense claim and reimbursement
- Perform weekly bank reconciliation
- Maintain proper filing for all financial documentation and perform housekeeping from time to time
- Any other duties as assigned by supervisor
General Ledger
- Reconcile revenue with cost of sales
- Prepare/update accounting schedules
- Prepare/update monthly accounting reports
- Perform other related duties as assigned
Human Resources
- Assist in managing and overseeing full spectrum of HR functions
- Handles Office administration matters
- Manage and handle employee’s records
- Responsible for work pass administration such as work pass applications, renewal, cancellation, and issuance
- Perform daily HR duties from on-boarding to off-boarding
- Coordinate with all departments on hiring plans, resignations, confirmation, and all HR related matters
- Manage leave and attendance records, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance
- Administer training related matters including coordination or enrolment of external courses, update & maintain training record etc
- Ensure timely & accurate submissions in all government related claims, eg. Childcare Leave, Maternity/Paternity Leave, NS makeup claims
- Prepare weekly/monthly reports in a timely and accurate manner
- Provide advice and handle all employee inquiries on HR-related matters
- Handle staffing issues, such as mediating disputes and directing disciplinary procedures
- Undertake any ad-hoc projects assigned by the superior/management team from time to time
Qualification & Experience
- Minimum diploma in Accountancy
- At least two years of relevant experience
- Excellent communication skills
- Good working knowledge in Xero, Infotech and Microsoft Office software
- Able to work with minimal supervision
- Meticulous and problem-solving mindset
- Relevant Nitec/Higher Nitec or ITE Diploma qualifications are welcome to apply
- Singaporeans preferred
