Job Responsibilities:
- Responsible to support Purchasing Manager and Cost Control in the smooth and efficient operation of the Purchasing, cost control, and receiving functions.
- Consider first the interest of the company in all transactions and to carry out and believe in the company’s established policies.
- Buy without prejudice, seeking to obtain the maximum ultimate value of each dollar of expenditure.
- Subscribe to and work for honesty and truth in buying, and to denounce all forms of manifestation of commercial bribery.
- Have a complete understanding of the Hotel's policy relating to Fire, Safety and Health.
- Ensure adherence to all ACCOR’s control procedures pertaining to Purchasing, Cost Control and Receiving
- Assist Purchasing Manager and user departments in sourcing and negotiating prices for supplies, operating equipment and food and beverage products.
- Negotiate with selected suppliers and obtain competitive quotations.
- Ensure that the purchase policy and procedures are strictly adhered to.
- Ensure cost effective purchases while maintaining quality and service, for all supplies and services.
- Ensure most economical purchase of goods and services for the hotel, ensuring that purchasing is committed on most competitive terms.
- Choose the best price not at the expense of maintaining our quality and standard.
- Process Purchase Requisition, ensuring quotations are attached and explanations are sufficient to support the purchase.
- Support Purchasing Manager in purchasing decisions by comparing quotations.
- Prepare the required reports assigned by Purchasing Manager.
- Keep close contact with the suppliers for obtaining updated and relevant market information and report to Purchasing Manager.
- Keep records of a purchasing development such as Purchase record, Vendor Record, Blueprint and specification record, print forms record
- Bids received must be based on a specified quality and quantity. All purchase requests must state vendors names in the appropriate spaces and bids received from each vendor on the appropriate lines.
- Order placed with suppliers must ensure the following considerations :
- · That bids are for the specified merchandise. If yields differ, the lowest price may not be the best to buy.
- Promptness of service and past experiences with vendors should be
- · considered in selecting the vendors. However, care should be taken to avoid reliance on a limited number of suppliers.
- · In obtaining quotations, ensure that it includes freight and delivery to the Hotel.
- · Frequently, in the course of ordering, the suppliers will offer "Bargains" for larger quantity purchases.
- In general, large quantity buying should be avoided. These "Bargains" must be brought to the General Manager's and Director of Finance’s attention for approval.
- Assist Cost Control Executive in cost control and receiving functions
- Assist to ensure Store, Receiving and all their related areas are strictly complied with the standards at all time.
- Support Cost Control Executive in conducting monthly inventory of beverage store and supervising stock-taking in stores, kitchens and bars.
- Support Cost Control Executive in checking recipe costings, inter-kitchen transfers, wastages at outlets, beverage variances and any other cost control related matters.
- Assist to check Market List, Receiving Record, Costing List to ensure the effectiveness of the control system.
- Perform duty as and when required by Director of Finance.
Job Specifications:
- Minimum of 2 years experience in purchasing and/or cost control, 5 star luxury environment preferred.
- Projects professional image at all times through personal presentation / interpersonal skills.
- Initiates contact and establishes rapport easily.
- Appreciates and maintains an effective outlet for stress.
- Has the ability and willingness to undertake further development.
- Formal qualifications in purchasing or material management to at least Diploma level preferred
- Exceptional people and communication skills
- The highest level of attention to detail
- Exceptional organisational and time management skills
- Microsoft Office expertise to Intermediate or Advanced level
- Creativity and imagination
- Experience in preparing, writing and proofing purchase specification
- An affinity with technology in relation to order processing
