Job Responsibilities
Management Support
- Provide daily administrative support for Group General Manager
- Handle sensitive matters with a high level of confidentiality and discretion
- Maintains diary and calendars for the Group General Manager. Plan, organize, and manage appointments, meeting schedules and travel plans
- Prepares materials including presentations, minutes taking in key meetings where needed
- Follow up on behalf of the Group General Manager for all necessary action items
- Consolidate monthly/weekly reports from business unit for General Managers
- Prepare presentations and reports for the Group General Manager
- Expenses and claims for Group General Manager
- Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others' ideas into solutions and procedures
- Any other ad-hoc duties as assigned
Office Administration
- Manage leave record for overseas staff
- Handle all office matters relating to telephone, faxes, mail and daily courier
- Review the office equipment contract such as photocopier, franking machine and courier services
- Order of pantry and stationery items as well as to maintain the stock
- Handle the company's corporate, staff gift and hampers
- Undertake any ad-hoc projects related to the office admin
Qualifications/Experience
- Degree in Business Administration or any related filed
- Minimum 2 years of secretarial/administrative support experience for senior management
- Excellent command of written and spoken English and Chinese (to liaise with China counterpart) is a MUST
- Ability to work independently
- Strong organization skills
- Able to see what is relevant, prioritize and ask the right questions
- Having a sense of urgency, ability to multitask, and a good team player who is able to work well with multiple stakeholders and build rapport in a fast-paced environment
- Excellent interpersonal and communication skills
- Pleasant disposition with high level of integrity and discretion
- Highly organized, mature, meticulous with a great attention to detail
- Proficient in MS Office suite
- Good with numbers and possess analytical skills
Location : West, near Joo Koon MRT
