Responsibilities:
Travel Arrangement
- Maintain updated Travel Profilers with records of Passports, Visa etc.
- Administrator of e-Travel application system as 2nd level Approver
- Monitor and co-ordinator bookings of flights, accommodation, car transfer, visa, Travel Insurance etc - within Company’s Travel Guidelines.
- Ensure all invoices are attached with the approval documents to support payment for Finance
Admin Support to MD & HEXCO Members
- Schedule business meetings for MD update the e-calendar according, and update MD’s calendar on HEXCO members movements.
- Travel Expenses claims for HEXCO members - Prepare and submit abide to Company’s travel guidelines within timeline
Office Administration
- Administrator for all IT related matters, co-ordinate to ensure smooth delivery and proper closure
- Submit request for Office Access card and Guest Wifi request for external visitors, ensure timely issuance and collection for return to Admin
- Check and verify all incoming invoices, liaise with all related parties to verify differentiation, ensure timely submission to Finance
- Replenish office supplies such as stationeries, name cards, printing papers, disposal bins etc in a timely manner.
- Arrange Courier/mail service and distribution daily mails to employees
- Timely update on record of Lockers issuance and Direct lines in BOX
- Medical Leave– to ensure MC chit hardcopies and e-leave system record tallies
- New Hire on-boarding – to complete on boarding preparation according to New hire checklist
- Existing staff exit clearance
- Co-ordinate & provide support on logistic needs for staff events
- Keep track of Training Records based on annual SDR requirements
- Update employee Direct Line to Group Directory (prior commencement), and upload employee’s picture
Requirements
- Diploma with at least 2 years of relevant experience.
- Proficient in Microsoft Office
We apologize that only shortlisted candidates will be contacted. Thank you
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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA Registration No. R1653100 (Goh Jia Zhen Crystal)
We are one of the leading HR solutions companies in the APAC region providing holistic and integrated end-to-end HR solutions.
