Responsibilities:
- Providing secretarial support.
- Obtaining and organizing information for use in conferences, speeches and reports as requested by MD;
- Editing, proofing, formatting, document design/production, form filling and data entry;
- Scheduling/coordinating meetings, schedules, travel arrangements, travel & expense claims.
- Receiving/relying phone messages from internal and external sources, managing the time/interaction MD with internal and external sources.
- Handling confidential business and personnel information.
- Liaise and arrange MD’s beverage preferences and schedule
- Maintain updated MD and expats’ passports in company shared folder.
- Consolidate invoices, claims and other mail and arrange to be sent to Corporate Division office in Singapore.
- Update Gift Declaration Form on behalf of MD
Requirements
- Diploma or tertiary education in any field.
- At least three years of work experience and at least 1 year in relevant or related fields.
- Good organisational skills.
- Proficient in MS Office applications.
- Effective in a variety of written and verbal communication settings (with guests, Presidents of group companies; 1-on-1, small groups)
- Possess the resourcefulness to figure out where to obtain resources to get things done, or make swift adjustments with limited resources to get things done.
- Possess the interpersonal savvy to relate with diverse groups of people.
- Ability to communicate in Japanese is advantageous as part of the work tasks includes managing the schedules of the Japanese-speaking Managing Director; as well as corresponding with Japanese speakers from Global HQ via emails written in Japanese in coordinating regional meetings, etc.
Interested candidates who wish to apply for the above positions, please click "Apply now"
We regret that only shortlisted candidates will be notified.
JAC Recruitment Pte. Ltd.
EA License No: 90C3026
EA Personnel No: R1552289
EA Personnel Name: Tey Tai Nian
