Responsibilities:
- Audit and process all invoices. Ensure all invoices are attached with ERP, POC, and/or other supporting documents, like delivery orders, service reports, work orders, etc. as appropriate and are properly approved department head and general manager for payments before generating computer or manual cheques.
- Prepare prompt and accurate allocations of all accounts payable on a timely basis for posting.
- Make payment of all invoices according to the credit terms granted by the supplier; make prompt payment for those invoices with early bird discounts.
- Check all expenses reports, bank payment requests, cash payment requests or auto-payments to ensure that supporting documents are sufficient.
- Regularly check those Giro payments in bank statements and follow up with the original invoices and prepare necessary payment vouchers for posting of the transactions to Accpac system.
- Prepare payment vouchers and cheques with all supporting documents for approval and signature.
- Liaise and answer all inquiries from trade/other creditors.
- Reconcile suppliers’ monthly statements to the hotels’ accounts payable records and investigate any discrepancy between the two and following up.
- Balance account payable ledger and reconcile with the General Ledger closing balance periodically and at month-end.
- Analyze the monthly A/P Aging Trial Balance and follow up with all abnormalities.
Requirement:
- LCCI / Diploma in accountancy with 1-2 years accounts payable working experience , preferably in in hospitality industry
- Able to work independently with minimum supervision
- Experience with OPERA and Accpac system will be an added advantage;
- Proficient with MS Office Excel and Word
- Working location at Toa Payoh
