Job Summary:
Support the Head of Finance in developing and maintaining systems, policies, processes, and procedures to prepare proper and accurate financial and related documents promptly.
Accounting, Analysis and Operations:
- Co-handle the daily operations, e.g., answering queries and emails
- Prepare and record all transactions related to the Procure to Pay cycle and submit for approval as necessary, e.g. prepare PO, goods receipting, match credit card transactions, record bills, and make payments.
- Work with the Grants team to track and reconcile all regranting between systems and/or tracking files, ensuring accurate and timely recording and payment.
- Prepare and record all incoming receipts and reconcile them to the system
- Prepare, record and reconcile all fixed assets
- Prepare the accounting entries for payroll and claims for employees and EOR.
- Prepare the expense allocation and related accounting entries
- Perform the analytical review of the accounts and resolve any variances
- Prepare expense schedules and budget spending reports with variance explanations. Submit for review and distribute the information as needed.
Compliance:
- Enforce adherence to our internal policies, processes, and procedures e.g. approval limits, and external laws or regulations, e.g. GST Act.
- Assist in annual reporting e.g., attend to auditors and/or tax agents, financial statement preparation, consolidation (if required), and annual return.
- Prepare and submit surveys and statutory filings, working with third-party providers if required.
- Assist in “know your customer” (funder and grantee), anti-money laundering or similar due diligence checks
Ad-hoc:
- Participate in projects, if any.
- Any other duties as assigned from time to time.
Job Requirements:
- Diploma or bachelor’s degree in accountancy or ACCA or equivalent.
- Minimum five years’ experience in audit and accounting.
- Experienced working in a multi-cultural, multi-language environment.
- Good interpersonal and communication skills
- Organised, attention to detail, analytical and problem solver.
- Multitasking with a sense of urgency.
- Familiar and keeping up to date with accounting standards/practices and regulations
- Prior usage of Xero or other computerised accounting systems.
