The Accounts Executive reports to the Finance Manager to support the finance department in carrying out the responsibilities of the accounting department. He/She covers duties such as work that is specific to accounts receivable, accounts payable, tax filing, data compilation, billing, payroll or other accounting tasks. He/She works specifically with accruals, fixed assets accounting or the monthly and yearly finalisation of accounts for audit purposes. He/She assists with the preparation of trial balance, basic financial statements and simple consolidated financial statements. He/She may be called on to participate in ad-hoc finance-related projects and systems testing when necessary.
Key Responsibilities:
Accounts Payable (60%)
- Processing of all supplier invoices compliance with goods/service received in the Finance System.
- Ensuring all invoices have a copy of the acknowledge signed delivery order.
- Preparing cheque payment with approved invoice and monitor cheque clearance
- Performing day to day financial transaction, including verifying, classifying, computing, posting and recording accounts receivable.
- Reconcile the accounts receivables ledger to ensure that all payments are accounted for and properly posted.
- Generate financial statements and reports detailing accounts receivable status including updating vendor credit application.
- Assist in preparing petty cash pay-out to staff.
Accounts Receivable (10%)
- Processing accounting receivables and income payments in compliance with financial policies and procedures.
- Preparing bills receivables, invoices and bank deposits. Ensure all cheques are banked in promptly.
- Preparing debits and credit notes for any approved short payment/over payment for internal adjustment.
General Ledger (30%)
- Month-end Closing:- Ensure all financial related entries are promptly posted to the correct period
- Audit Schedules reconciliation for all balance sheet items and selected profit and loss items
- Bank account reconciliation to bank statement with general ledger
- Quarterly GST declaration to IRAs
Other duties
- Update supervisor on due insurance to be renewed and track all machineries and vehicle insurance coverage.
- Any other adhoc duties as and when assigned
