Duties and Responsibilities
Manage the Administration function which includes the supervision of a Receptionist and an Assistant Officer, Payments.
Facilities management, Premises & Security
- Oversee the full administrative requirements of facilities management and premises.
- Responsible for tenancy renewal, renovation, including the coordination of building space allocation and layout.
- Responsible for security management, including the administration of office access cards.
- Office intranet posting of the telephone directory.
Reception & Mail management
- Provide the direction and policy decisions for effective reception and front desk services and mail administration.
Procurement & Vendor Management
- Drive the selection and vendor management for general office purchasing.
- Oversee procurement services.
Travel Management
- Oversee the travel administration ensuring efficient execution according to policy.
Record management - Central document storage and archive, including outsourcing 3rd party arrangements.
IT User Access Administration
- Responsible for performing regular user access profile verification as needed.
Payments
- Administer and verify, the payment process to authorise the payment.
Requirements
- Experience in the banking industry.
- Ability to multitask, prioritize and work well under pressure with minimal or no supervision.
- Ability to work with sensitive information in a professional and confidential manner.
- Good knowledge of the organisation’s set up combined with a well-established collaborative network of contacts across the organisation to facilitate liaison.
- IT literacy and the ability to use in-house systems in addition to relevant work-related software applications.
- Management aspects: ability to problem solve independently and offer solutions.
- Communication skills: ability to express clearly and logically, verbal and written.
- Ability to manage and work well with all levels of the organisation, internal and external.
- Process Improvement – analysis and restructuring of processes and work flows to improve quality and promote greater efficiencies and/or cost savings.
- Vendor/Contract Management – management of relationship with external vendors which include the contracting and negotiation of products and services, setting of performance standards and service levels.
How to Apply:
Interested applicants, please email your resume to [email protected]
Clara Crystal Lim Tyn Wei
CEI No: R23117784
Recruit Express Pte Ltd
EA Licence No: 99C4599
