YOUR DAY TO DAY
- Assist in the timely billing of accounts
- Maintain a filing system for account receivable records
- Assist in balancing daily transfer to city ledger and post, edit and update to accounts receivable system
- In the absence of the Account Clerk, handle correspondence and queries regarding city ledger accounts
- Assist in the reconciliation of accounts
- Process all invoices and statements
- Record and process payments of goods and services
- Maintain a filing system for accounts payable records
- Check arithmetic accuracy and invoices
- Assist in reconciling the weekly purchase log
- Prepare cheque run for approval on a weekly basis
- Reconcile supplier statements with established records and report any discrepancies
- Assist in maintain the batch register and balance daily to general ledger
- Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid
- Calculate travel agent commissions
- Aid in the preparation of the travel agents cheque listing
- Use finance computer programs
- Respond to and resolve account queries
- Collate suppliers documentation for processing
- Posting of Non-PO invoices
- Build and maintain positive relationships with all internal customers and guests in order to exceed their needs
- Take action to address these needs in order to exceed their expectations
- Ensure all invoices have the appropriate documentation attached and approvals prior to processing
- Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines and ensure your direct reports do the same
- Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
- Be familiar with property safety, first aid and fire and emergency procedures and enforce these in your areas
- Initiate action to correct a hazardous situation and notify supervisors of potential dangers
- Ensure security incidents and accidents are logged, investigated and rectified to prevent future catastrophes
WHAT WE NEED FROM YOU
- Experience in working internationally and cross- culturally in the hospitality industry
- Able to quickly and accurately assess the scope of implementation of proposed innovation and keeping in with the current trends and innovation in the industry
- Extensive and credible appreciation of brands
- Enquiring mind with an understanding of innovation and guest experience and the challenges involved in implementing successful change within the hotel operation
- Strong analytical and interpersonal communication skills. Able to network and influence peers and senior management with credible and compelling arguments
- Must be challenging, diplomatic and able to work across all levels of the organization
- A good ‘real world’ sensibility when applying strategic solutions
- High level of capability and credibility in influencing colleagues across functions
- High degree of personal drive, self starter and able to work independently without regular direct management
- Able to apply creative methodologies and thinking to the tasks
- Strong communication skills, both written and verbal; articulate, persuasive & influential; systematic and timely
