Roles and Responsibilities:
1. Prepare appropriate documents for the purchase of materials, supplies, equipment and service contracts according to procedures.
2. Receives and processes all purchase requisitions.
3. Review and verify purchase requisitions to ensure that appropriate account coding is applied.
4. Ensure all purchase requisitions have been properly authorized.
5. Make vendor selection recommendations based on materials quality and price quotes with Green Procurement Policy.
6. Maintains familiarity with current products and price schedules.
7. Analyse all requests to determine the most efficient and economical way of processing requests.
8. Ensure compliance with standard procedures.
9. Monitor and ensure daily delivery order, invoices and receipts, and full sets of documents are digitalized for submission to Finance Department.
10. Liaise with the suppliers/vendors on any discrepancy.
11. Update Vendor database.
12. Establish a good rapport and working relationship with internal customers and external suppliers.
13. Perform monthly stock take and update inventory report on a timely basis.
14. Monitors and maintains record for Capital Expenditure.
15. Backup for accounts payable staff function.
16. Performs other duties as assigned by the Head of Department.
Job Requirements:
· Diploma in any Business / Supply Chain Management or equivalent.
· At least 2 – 3 years of experience in a similar capacity in Clubs/Hotels/Food & Beverage environment preferred.
· Bi-lingual in English and Mandarin to liaise with Mandarin speaking suppliers.
· Proficient in Microsoft Office applications eg: Excel and preferably with basic accounting knowledge.
· A team player with effective communication and negotiation skills with people of different background.
· Able to multi-task, independent, meticulous.
