- Lead and manage a team of property professionals. This is a management role with areas of responsibility including transactional financial, OH&S, (EEO), operational, HR, negotiation and contracting.
- Contribute to the development and fulfilment of asset strategies by developing asset strategies and plans.
- Ensure that client asset plan expenditure savings targets are achieved.
- Deliver an exceptional quality of service to the client, as reflected by client feedback.
- Ensure that the property asset management service offering is developed, implemented, achieved and maintained.
- Ensure the timely and accurate delivery to the client and senior management of analysis and information for the asset plan, management reports, client’s Annual Reports, Business Plans / overheads and others as required by the management company, relevant authorities and the client.
- Ensure that there are no major risks associated with public liability, fire and lift safety, essential services, non-essential services, the staff and office and contractors. This includes addressing all issues within the appropriate timeframes and ensuring the clients risk management plan is in place for the asset, particularly covering contractors and the management company team.
- Ensure that all company and building systems are operating and maintained appropriately.
- Ensure all Asset Plan and Business Plan KPI’s/targets are achieved, including but not limited to capital expenditure and OH&S.
- Ensure all staff and contractors receive up to date training and site inductions.
- Develop the team through performance assessments and training, managing staff workload through correct resourcing and developing a succession plan for key team members.
- Ensure that all elements of the Managing Agent Agreement with the client are understood and complied with by the team.
Ongoing
- Provide Advice to Client on the operational requirements of the property.
- Attend Project Control Group meetings for the commissioning of the Assets
- Develop House Rules Fit-out Guides for the property
- Manage the smooth transition of property from pre completion phase to occupation phase.
- Interview and assess and provide recommendations on the staff proposed to be employed on the Asset
- Develop tenant satisfaction plan strategies/client liaison.
- Manage tenant liaison and satisfaction emphasis on tenant retention.
- Building day-to-day management including operations, engineering and compliance matters.
- Lease administration.
- Lease management.
- Advertising and Promotion for the Building
- Manage budget preparation and delivery.
- Manage budget forecasting.
- Finance administration, billing and collection or rentals.
- Accuracy of tenancy schedule.
- Tenancy fit-out co-ordination.
- Capital expenditure implementation, tendering and management.
- Monthly and annual account reporting.
- Building services contract administration and procurement.
- Manage repairs and maintenance.
- Liaise/manage/communicate with legal, town planners, surveyors, project managers, tax and accounting advisers.
- Achieve all financial and operational targets, including the achievement of appropriate financial returns.
- Deliver an exceptional “Management Agent” service to the client, as reflected by client feedback.
- Develop effective and accurate asset plans, budgets and financial reports.
- Make appropriate and acceptable recommendations in relation to operational strategy, capital works etc.
- Receive high level of satisfaction from both tenants and clients in relation to building performance and execution of duties.
- Manage and develop staff effectively, measured by feedback, turnover, performance, etc.
