Job Scope:
- Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
- Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
- Prepares reports by collecting and analysing information.
- Maintains customer confidence and protects operations by keeping information confidential.
- Provides administrative support to ensure efficient operation of office.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements such as booking flights, or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
- Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
- Tracking of daily expenses for associate directors.
- Liaising with third party vendors to ensure smooth transactions between parties.
- Attend meetings and take accurate minutes of discussions and decisions.
- Prepare and distribute meeting agendas and supporting documents to attendees.
- Ensure all actions and decisions are recorded and followed up on.
- Collaborate with other administrative staff to schedule meetings and arrange logistics.
- Type up and distribute finalized minutes to all relevant parties.
- Ensure confidentiality of all meeting materials and discussions.
- Maintain organized and easily accessible records of all meeting minutes and related documents.
Skills/Qualifications:
- Excellent interpersonal and communication skills
- Time-management skills
- Ability to pay attention to detail
- Ability to multitask
- Good understanding of frequently used computer software and programs, such as Microsoft Office
- Enjoys fast paced environment
Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)
