The Finance and Operations Manager of Singapore Actuarial Society (SAS) is responsible for the day-to-day operations and smooth running of the SAS.
Position reports to: Executive director
Salary: Range SGD 4-5k per month + bonus
Responsibilities
Operations:
· Stakeholder and vendor management: Coordination and liaising with internal and external parties including government bodies, volunteers, external auditors, vendors etc.
· Providing strong support to the Executive Director and Executive Committee where needed i.e. minute taking, drafting of communications, compilation of presentations, preparation of reports and analysis.
· Handling and processing membership applications, including the tracking and resolution of queries.
· Facilitate signing, filing and execution of statutory reports and banking documentation.
· Ensure proper record keeping, filing of documents and correspondences.
· Support on logistics and organisation of events and conferences.
· Managing administrative and billing matters related to events, sponsorship and membership processing.
Finance:
· Bookkeeping in accordance with agreed deadlines.
· Monitoring financial transactions, reporting and reconciliation of financial statements and other payment related tasks.
· Review and analysis of the Society’s financial position.
· Supporting the Executive Director and the Treasurer in financial reporting, budgeting and audit exercises as per agreed deadlines.
· Processing of expense claims.
· Performing administrative duties to enable smooth running of the society.
Digital:
· Maintenance of membership database and records online.
· Refresh of content on the SAS website and supporting digital initiatives, management of the payment checkout and finance functions.
· Maintenance of user access on SharePoint and email mailboxes.
Required Skills and Experiences
· Strong in Microsoft Office (MS Excel, PowerPoint, Word).
· Experience with conferencing platforms (Zoom, MS Teams), DBS IDEAL, Corppass submissions.
· Strong facilitation skills and experience in dealing with multiple stakeholders.
· Ability to problem solve and independently tackle issues to resolution.
· Self-directed and can work efficiently.
· Ability to remain flexible and willingness to adapt to new processes.
· Attention to detail.
· Experience/exposure to accounting & bookkeeping software (Xero, Financio, Quickbooks).
· Experience with marketing/design platforms (Canva, Mailchimp).
· Exposure to website development and content management.
· Experience using SharePoint and OneDrive.
