We are looking for a Personal Assistant to provide full administrative and secretarial support to the Chairman & CEO, ensuring the smooth management of day-to-day operations. Handle sensitive and complex issues professionally and objectively, and take initiative as appropriate, especially in the absence of the Chairman & CEO.
Job Responsibilities:
- Responsible for the employer's daily activities, business travel arrangements, and vacation plans for the employer and family. Handle all preparations and schedule arrangements for trips.
- Calendar Management: Manage the CEO’s schedule by coordinating appointments, meetings, and events, including booking venues for lunch/dinner events.
- Travel Management: Plan travel arrangements for the CEOs and HODs, which include booking flights, accommodations, ground transportation, travel insurance, and managing travel itineraries.
- The daily management of the employer's unit office and home office, performing secretarial duties. This includes managing the employer's business and personal correspondence, typing, handling emails, answering calls, making relevant calls on behalf of the employer, and organizing and maintaining corporate and personal documents. Additionally, the role involves coordinating and scheduling meetings, as well as attending to CEO’s guests and visitors upon their arrival at the office.
- In charge of the employer's home management, taking on some of the duties of a professional housekeeper. This includes managing the financial income and expenditure of the employer's home, overseeing daily procurement, and handling the repair and maintenance of the residence.
- Responsible for planning and managing the employer's family banquets, as well as handling guest reception on behalf of the employer. Additionally, responsible for guest accommodation arrangements and providing administrative support, including managing expenses and claims for the CEO.
- Represent the employer in business negotiations, prepare contract documents for the employer's signature, and coordinate the planning and execution of signing ceremonies between the employer and negotiating parties.
Job Requirements:
- A level, diploma or degree holders are welcome to apply
- Minimum of 3-4 years of relevant work experience as a Personal Assistant or Company Secretary
- Outstanding organizational and time management / Good Communication skills
- Honest, responsible, good in problem solving skill
- An ability to multitask and prioritize daily workload
- Excellent Discretion and confidentiality
- Independent management capability, organizing ability and handling stress ability are needed
- Bilingual in English and Mandarin to handle Mandarin Speaking Clients, Business Partners, Government and other organizations
- Must be Fluent in Chinese in order to communicate with CEO and his family members
- Proficient in MS Office, Excel spreadsheet and excellent computer skills
- Willing to do OT when required
- Able to work on alternate Saturday(s) and work irregular hours (including public holidays) - only when required
Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.
We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.
Email us at [email protected] now!
