Job Description for Admin Executive
The Admin Executive assists in administration of CGS-related functions to ensure achievements of overall department's targets and objectives in the areas of:
- Assume Secretariat role in coordination and preparation of EXCO Meetings, Sub-Committee meeting, including minute-taking and circulation of papers
- Assist in planning, coordinating and organising AGMs and EGMs and production of Annual Reports
- Assist in establishing and maintaining SAVH’s Quality Management System i.e. production of SOPs; review, recommends policies, methods, processes and techniques to improve the department and organisation as a whole by liaising with relevant stakeholders.
- Assist in procurement of administrative services and liaise/coordinate with vendors and service/solutions providers to ensure continuous delivery of services
- Provide support to other departments/stakeholders in the implementation of SAVH’s system and processes and other quality-related initiatives
- Perform administrative duties, as well as any other duties assigned by Corporate Governance and Services Manager and Executive Director
Pre-requisite for Admin Executive
- Minimum a Diploma, preferably a Degree in Business Administration or related disciple with at least 3 years of hands on relevant working experience
- Good knowledge of Secretariat Services i.e. minute taking
- Experienced and good knowledge with MS Office including Outlook, Word, Excel and PowerPoint
- Strong analytical and troubleshooting skills
- Meticulous with good working knowledge of quality management systems
- Good interpersonal and communications skills to interact effectivity at all levels
