About Sleek
Sleek is on a mission to revolutionize how entrepreneurs operate their business. We want to give small business owners peace of mind and the power of online solutions to allow them to focus on what they do best - growing their business. As we work for our thousands of customers, we gather millions of data points about their business, and in turn we transform those into useful, actionable insights and recommendations to accelerate their growth through smart algorithms.
We are a team of 500 builders from 18 countries, with offices in Singapore, Philippines, India, Vietnam, Hong Kong, Australia and the UK committed to delivering a delightful experience to our clients!
Want a golden opportunity to be at the nexus of technological innovation, leadership, and strategic decision-making? As PA to the CTO you will stand shoulder-to-shoulder with a leader who is charting the next frontier of Sleek’s digital innovation. In our ecosystem of passionate builders, thinkers and pioneers, you will absorb knowledge, influence decisions, and navigate the complex but exciting terrain of tech breakthroughs. You will manage schedules and plans, be part of vendor management and contract negotiations, and keep a close eye on deadlines and expenses. By amplifying the efficiency and vision of our CTO, you will gain invaluable experiences and networks that will boost your career profile. We at Sleek are using technology to redefine entrepreneurs’ operational epicenter - are you ready for your front-row seat?
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Position Duties
Strategic Support
- Directly report to the CTO, providing vital administrative support and assisting in strategic planning initiatives.
- Collaborate with cross-functional teams to track project timelines, ensuring timely execution and alignment with Sleek's goals.
Scheduling and Coordination
- Proactively manage the CTO's calendar, prioritizing essential commitments and ensuring optimal time allocation.
- Organize, schedule, and ensure the smooth facilitation of meetings, including agenda preparation and venue coordination.
- Actively attend crucial meetings, ensuring accurate capture of discussions and action points.
- Distribute meeting minutes promptly to relevant stakeholders, ensuring clear communication of outcomes and next steps.
Vendor Relations and Negotiation
- Research and source potential vendors, securing competitive quotations for products and services.
- Lead preliminary contract negotiations, ensuring the best value and terms for Sleek while maintaining productive vendor relationships.
General Administration / Financial Oversight
- Respond promptly to the CTO's administrative needs, ensuring the efficient functioning of the office.
- Manage, organize, and archive relevant documents and digital files for easy retrieval and compliance.
- Manage and process the CTO's claims, payments, and subscription services, ensuring timely and accurate submissions.
- Monitor departmental expenses, ensuring alignment with budgetary constraints and objectives.
Requirements
- Currently enrolled in or recently graduated from a Bachelor's program, preferably in Business Administration, Information Technology, or a related field.
- Strong organizational and multitasking skills, with a keen attention to detail.
- Excellent verbal and written communication skills.
- Proficient in office software such as Microsoft Office Suite, Google Workspace, and project management tools.
- Basic understanding of tech terminology and trends.
- Prior experience in an administrative or assistant role is an advantage, but not mandatory.
- Familiarity with vendor management and negotiations is beneficial.
- A proactive problem solver with a can-do attitude.
- Demonstrated ability to handle confidential information with discretion.
- Eager to learn and absorb new knowledge quickly.
- Ability to adapt to changing priorities and thrive in a fast-paced environment.
- Availability to work full-time or part-time as an intern for a predefined period.
- Comfortable working in a tech-driven environment and collaborating with diverse teams.
More about Sleek!
At Sleek, we work in a fast-paced start-up environment. We have a strong culture built around our five core values: Simplicity, Loyalty, Excellence, Entrepreneurship, Kindness. As a deliberately multicultural team, our team comprises more than 18 nationalities and spoken languages.
We consider the company’s success to be a result of committed individual and team efforts, and are looking to onboard talented and creative people who want to make a difference. Corporate social responsibility is a passion, and as an equal opportunity employer we aim at making the world a better place. We are the 1st international incorporation and accounting brand to achieve B Corp certification status, meeting the highest standards of social and environmental impact performance. With a strong commitment to also make Sleek a great place to work, we offer a flexible working environment where we empower every team member to be the best they can be - regardless of race, ethnicity, religion, gender, age or identity.
If you think you would be a good fit for our mission, we look forward to hearing from you!
