Administrative Assistant Job Description
A master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.
Responsibilities:
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Screening phone calls and routing callers to the appropriate party.
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
Requirements:
ยท Diploma, equivalent or higher with relevant experience in administration support
- Excellent computer skills, especially typing.
- Familiarity with graphic design and desktop publishing is preferred.
- Attention to detail.
- Multilingual in English and mandarin is a must.
- Desire to be proactive and create a positive experience for others.
- Experience in manufacturing industry is an advantage.
- Fresh graduates are also welcome.
- Salary S$2600-3200
- Singaporean, Singapore PR and Malaysian only
Interested applicants, kindly forward your detailed resume indicating earliest availability / notice period required, current and expected salary via email to: [email protected]
We regret that only shortlisted candidates will be notified.
