Purpose of the job:
To manage document control for all projects and assist with general administrative for the project teams.
Administration
- Manages all travel arrangement for department including schedules coordination, visa and hotel arrangements.
- Monitor project petty cash float.
- Prepare time sheet and sales order to assist accounts to track back charges and department revenue.
- Monitors project manpower expenditure for projects.
Document Control
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence, to work within the established document control system and programs to ensure that project info is accurate, controlled, transmitted, and archived for optimized tracking and retrieval.
- Maintains central project files and logs.
- Maintains master documents list and registers for all incoming and outgoing documents, ensuring that the information is accurate and up to date.
- Manages the handover documentation process for all newbuilding and conversion projects – from sellers/shipyards and to end user (Operations).
