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Jobs in Singapore   »   Jobs in Singapore   »   Construction / Property Job   »   Property Executive (Residential Project)
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Property Executive (Residential Project)

Titans Recruiters Pte. Ltd.

Titans Recruiters Pte. Ltd. company logo

General Summary of Responsibilities


  • Assists the Condominium Manager in ensuring the day-to-day operations of the assigned condominium.
  • Plan, Organize and Supervise a team of on-site contractors in carrying out planned and ad-hoc maintenance and their work routines.
  • Conduct regular inspections of all common areas, building surrounding façade, etc. and institute remedial action including following up on outstanding works.
  • Assist in budget forecast, preparation, attending meetings, preparation of materials necessary for the meetings and minutes of meetings.
  • Handles renewal of term contracts and up-keeping of contractual records.
  • Any other duties assigned to you by your superiors and the Management from time to time.

Maintenance

  • Oversee the maintenance of all facilities, landscape areas and all M&E equipment, building fixtures and fittings.
  • Defect list and fixing date of inspection and closing summary of defect list and appointment dates.

Customer Service/ Public Relation

  • Creating and maintaining good rapport with Subsidiary Proprietors and other stakeholders.

Purchasing / Work Order

  • Source, negotiate and follow up on purchase order with contractors on repair and replacement work to ensure work done according specifications.

Facility Booking

  • Good knowledge of procedures and process to ensure a fair booking of facilities.

Complaint Management

  • Resolve feedbacks effectively and professionally in the most amicable manner.
  • Assist team members to resolve escalated complaints or conflicts.

Meetings

  • Ensure all correspondences, statutory notifications and enquiries are promptly handled.
  • Attend Council Meetings and Annual General Meetings.
  • Prepares and submit meeting minutes within stipulated timeline.

Emergency Response

  • In an emergency situation which occurs after office hours, ensure all concerned parties are contacted and recalled to attend and rectify / reset the fault quickly.

Event Management

  • Plans and facilitate estate / building festive activities required by Management Councils
  • Purchase and decorate estate within budget and in timely manner for various festive seasons.

Staff Management

  • Day to day supervision of the technicians / service providers.

Insurance

  • Assist to file and follow upon insurance claim for common area related incidents.

Contractor / Procurement Management

  • Assist to source, invite and conduct fair tendering/purchasing process.
  • Ensure all contractual terms are met with specific requirements.
  • Term contract management and to prompt for renewal and new quotes with compliance to company’s SOP.

Financial Management

  • Manage maintenance costs within budget
  • Forecast impending costs and highlight to Condominium Manager and Management Council

Note: Some Job duties may vary depending on site requirements

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