Role
Oversees the Accounts Payable and ensures timely payments to all suppliers, contractors, etc. each month. Responsible for the month-end closing process for AP and filing of GST.
Job Description
Accounts Payable
- Review and check vendor invoices received. Update to Purchase Orders/ Purchase Journals in financial system. Ensure expense code, department code and project code are captured correctly.
- Ensure the AP team processes approved vendor invoices for payment via Giro and/or other E-payment modes and sends payment advices to vendors.
- Generate monthly vendor ledger listing to facilitate the reconciliation of vendor ledger to their Statement of Account.
- Timely reconciliation, accrual and follow-up of discrepancies against contractual terms and agreement.
- Prepare general ledger journal and monthly closing activities.
Operations
- Responsible for month-end closing processes, including expense posting, preparing balance sheet schedules, and generating analysis reports as required.
- Reconcile monthly bank statements, identifying and working with the team to resolve discrepancies in a timely manner.
- Act as the primary point of contact with banks, addressing queries and resolving issues promptly.
- Monitor actual cash inflows and outflows to provide insights into the company’s cash position.
- Collaborate with various internal and external stakeholders to resolve any queries or issues.
- Participate in annual budget exercise including reviewing and consolidating Capex budget submission, computing projected/budget depreciation amount, and preparing budget narrative/analysis for Capex/depreciation budget.
Reporting and Review
- Prepare weekly cashflow projection and monthly reports including creditors' aging, outstanding PO and accruals schedule.
- Prepare and submit quarterly/annual statistics reporting to Department of Statistics.
- Review journals, reports and reconciliations prepared by Executives.
- Filing of GST returns for the Club.
- Prepare tax-related work, including processing withholding tax payments to IRAS and assigning GST codes to invoices
- Participate in a new Finance system implementation project.
Ad-hoc duties
- Involve in Finance process review and improvement
- Handle enquiries from vendors, auditors, other departments
- Perform any other duties assigned by the Supervisor
Requirements
- Min Diploma or Degree in Accountancy or relevant accounting certifications
- At least 3 years of relevant accounting experience
- Experience in managing a team
- Ability to work independently on deadlines
- Experience in Sun Accounting System or other Accountancy System
- Proficient in Microsoft Excel and Office
- Good personal communication skills and pleasant disposition
- Organised, resourceful and meticulous
- Able to multi-task in a demanding environment
