Job Objective:
• To oversee the day-to-day administrative functions of the Accounts Payable in the Finance Department.
Accounts Payable:
• Manage the full spectrum of AP in the Finance Department.
• Obtain approval for supplier invoices to facilitate the payment process.
• Process monthly and weekly payments in a timely manner.
• Ensure all payments align with Company policies, procedures, and guidelines.
• Conduct follow-up actions to maintain a clean and up-to-date creditors aging record.
• Create and maintain debtor codes in the system.
• Oversee monthly forex management.
• Conduct month-end closing activities, including AP aging report, bank reconciliation, balance sheet schedules (Fixed Asset, accruals, deposits, prepayment, etc.), and journal adjustments.
• Assist in general Finance administrative duties and ad-hoc tasks as assigned by the Immediate Supervisor.
• Ensure timely and accurate processing of supplier invoices, matching them with supporting documents (3-way matching).
• Perform data entry of supplier invoices into the accounting system.
• Approve monthly staff claims.
• Administer and track suppliers' rebates (credit notes for payment offsets).
• Prepare AP reports for presentation to the Finance Manager and MD.
• Calculate quarterly sales commissions.
Accounts Receivables:
• Serve as backup for AR and assist in administrative processes when necessary.
Finance:
• Undertake quarterly GST filing.
• Assist in yearly closing and audit activities.
• Support any ad-hoc tasks as assigned regularly.
Job Requirements:
- Minimum 2 years related experience
- Minimum Diploma in Accountancy
- Meticulous, Conscientious, Hands-on and Positive
- Able to work as a team and independently with minimal supervision
- Able to start work immediately will have an added advantage
