Work you’ll do
General Procurement Development
- Familiar with end-to-end procurement processes.
- Closely support and collaborate with facilities team to execute the end-to-end sourcing activities.
- Prepare, evaluate, and submit price, proposals, recommendations to next level.
- Manual & Online System Purchase Settlement.
- Support receiving the invoice and payment schedule monitoring with service provider & internal finance AP team.
- Ensure all certificates, warranty period coverage, direct material samples for re-purchase are well maintained.
- Assist to respond back to internal user request on facilities services defects, repair, support and related to admin facilities department functions.
- To coordinate and liaise with the building landlord maintenance team for any matters relating to facilities services repairs, replace & rectification works.
- Support the admin facilities to perform all the paper works that arises as and when in the day-to-day facilities operations.
- Raise purchase order for approval on procurement of new item, repair or remedy works, billing invoice and payment matters for job which had completed and delivered.
- Placing order for confirmation of facilities works been approved, or for office renovations Adhoc works, etc
- Liaise with vendor, supplier, contractors, building management on facilities works, to submit project, application of workers name list, turning on of building centralized aircon after office hours, etc
- Source for quotes on the items for purchase request submitted and liaise with various internal department users accordingly.
- Performing billing invoice checks and work closely on PO raised for financial year closing and to accrue any PO amount to next financial year.
- Assist the facilities team with different vendors to monitor on the facilities renewal contract agreement for maintenance / servicing and submit up the renewal proposal contract agreement for approval.
- Perform general administrative duties in the facilities.
- Assist with data entry into the system for payment records, filing of documents, servicing report, etc.
- Support with the inventory of facilities stock checks (light tube, projector lamp kit, etc).
- Assist to source / liaise with external service providers for purchasing new FF / OE / General Fixed Asset office items.
- Monitoring the budget code expenditure of each item and prepare the info for yearly budgeting exercise.
- Work with facilities to maintain updated and accurate records of inventory, including disposal, signed out or replaced.
- Prepare monthly reports of all admin facilities inventory and FF / OE /other misc records.
- Ensure all incoming goods are received correctly and in good conditions before replacement or new installation.
Procurement Facilities Support Development
- Assist in procurement work related support duties of the day-to-day facilities matters.
- Sourcing of new procurement product / items for comparisons to review.
- Facilitate new purchase / replacement General Office Items, FF or OE categories when delivery or installation.
General Work Support Development
- Assist in covering the procurement duties of the day-to-day facilities matters.
- To follow up with the duties and tasks as and when assign by the Manager / HOD
Requirements:
- Minimum Diploma with equivalent qualification in Business administration management or Building facilities Services
- Minimum 1-2 years of relevant work experience
- Self-driven, highly dependable and independent, Meticulous, possess initiative, with the ability to multi-task, organize and prioritize work
- A team player who is able to work independently
- Experience dealing with both internal and external Service provider and support internal client work related request
- Strong communication and interpersonal skills
- Prior work experience in facilities operations will be an advantage
- Proficient in Microsoft Office applications (Excel, Word, and PowerPoint)
Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorized Deloitte Recruiters via firm’s business contact number or business email address.
