The Role
This position will be part of the Group Administration Department providing operational administrative services and support.
Job Responsibilities
- Support daily administrative activities such as providing professional front office services on receptionist duties.
- Attend to general enquiries/requests/feedback from both internal and external stakeholders, and where possible to direct to relevant depts/person in charge.
- Manage all main room and courier service activities.
- Ensure high standard of cleanliness of the reception area, meeting rooms and boardroom.
- Manage the tea lady service and catering requests from departments.
- Perform daily inspections on meeting room furniture/equipment, and coordinate with tea lady to ensure that the room is return to original setup at the end of each meeting. Report any defects to the Corporate Real Estate Team promptly for follow up.
- Assist in preparing of cards (eg. office security access cards, CEA cards, etc) including the managing the issuance and return of cards.
- Manage the issuance and return of office security access cards
- Ensure sufficient office supplies and ordering of inventory including staff name cards, stationeries and consumables.
- Assist the Procurement & Contract Management team in small value purchase activities.
- Any other tasks and ad hoc projects assigned from time to time.
Job Requirements
- At least GCE O, A Levels or Diploma from a local recognised Polytechnic.
- Familiar with Microsoft Office applications (Outlook, Word, Excel applications).
- Good written and interpersonal skill with courteous disposition.
- Proficient in reception and administration skills.
- Meticulous, multi-task, team oriented and able to work independently.
- Experience in customer service/front desks/concierge in fact-paced environment will be advantageous.
