The Finance Executive will have a primary focus in AR, AP, deposits and Month-end Closing. The Executive will provide support to the Assistant Finance Manager.
Critical Work Functions
Accounts Receivable (AR)
- Responsible in AR function - invoicing and fee payments for programmes and AR Aging
- Maintain financial records of daily collections and deposits in Quickbooks, including cashiering duties.
Accounts Payable (AP)
- Assist in AP function and AP Aging
- Assist to ensure all payable invoices and claims are paid on schedule and supported with complete approval documents
Donation/Grant
- Create, update and maintain records of donation/grant entries in Donor Management System (DMS) and perform monthly reconciliation
- Work closely with Fundraising team on donation/grant/funding collections
- Maintain proper documentation for all donations, funds, grants or receipts
Reporting
- Assist in GST filing quarterly
- Preparation of month-end closing journals and respective schedules
- Facilitate in financial reporting
Resource Planning
- Utilise resources in a cost-effective manner and complete administrative work timely
- Work within budget allocated for the financial year
Internal Processes
- Comply with established policies, procedures, processes and workflows
- Create and maintain department SOPs and workflows, when needed
Others
- Work closely with programmes sectors on AR and AP matters
- Assist Finance team with any financial reporting as assigned
- Any other duties as assigned by the management from time to time
Education, Skills, and Competencies
Education and Experience
- Diploma with Accountancy, Finance or related qualification
- At least 2 years in a related capacity
Technical Skills and Competencies
- Proficient in MS Office applications
- Experience in using accounting software
- Able to use Excel for analytics
Generic Skills and Competencies
- Excellent interpersonal and written communication skills
- Ability to collaborate, build and maintain strong relationships with different stakeholders
- Ability to contribute to a positive work and team culture where members strife for the highest standards of service delivery and care
- Ability to adapt to change and a willingness to embrace new strategies and ways of working
- Ability to work independently with minimal supervision
- Ability to work effectively in a team-oriented environment
- Able to perform job responsibilities amidst tight deadlines
- Organized and meticulous
