1. General Office Management
- Prepare and schedule company activities, meetings, and events.
- Monitor company activities and update calendar of events.
- Effectively communicate and implement office policies.
- Welcome clients and guests in a professional and friendly manner.
- Manage phone calls and correspondence (e-mail, letters, packages etc.) in an efficient and organized manner.
- Assist with purchasing and managing office-related and pantry supplies.
- Schedule and oversee office housekeeping, facilities, and IT maintenance and repairs.
- Assist in taking minutes for essential meetings.
- Contribute proactively on how to improve efficiency in current administrative and logistics processes.
- Any ad hoc duties as assigned.
2. Warehouse and Logistics
- Manage inventories (magazines, gifts, collaterals etc) on hand.
- Replenish inventories when required.
3. Travel and Reservations
- Manage agendas/travel arrangements/appointments / reservations etc. for the higher management.
4. Vendor Management
- Sourcing, negotiation, contract management and supplier relationship management
- Prepare and process the payment of administrative related invoices and expense tracking.
- Tracking and updating maintenance contracts.
Role Requirements:
- Administrative experience preferred.
- Knowledgeable in Microsoft Office applications, primarily Word, Excel, and Powerpoint.
- Strong customer service and problem-solving skills, with the ability to maintain composure under pressure, and to use judgment in helping to determine the relevant urgency of a request or task.
- Highly effective written and verbal communication skills.
- Excellent organizational and time management skills.
- Positive and professional work attitude.
- Detail-oriented.
