Roles & responsibilities
- Support the AP Board and AP Board members in discharging their duties in accordance with the UK Company Law, and meet the obligations of AP constitutional documents
- Arrange and prepare agendas, papers and presentations for all Board and Committee meetings
- Manage all Board and Committee meeting logistics
- Attend all Board and Committee meetings to record minutes and serve as the primary record keeper for the Board and Committees
- Develop knowledge of and act as advisor to Chair on Board best practices
- Coordinate on boarding for new members and manage operational aspects (eg, distribution lists, access)
- Support annual Board member evaluations
- Plan for Board training, awareness sessions and labs
- Support AP Chair with PF Board presentations, AP Partner Webinars , Global Board meeting preparation and other Chair activities
- Provide support to each Committee Chair, including developing materials for meetings and working with key stakeholders on priority projects
- Work with the AP Chair in organising governance webinars for AP and PF Board members
- Pursue and manage follow up actions after meetings
- Lead the community of AP & PF Board Secretaries in the region to support the promotion of governance excellence
- Drafting and updating on an annual basis Board Charter and Committee Terms of Reference
- Provide support on MFS 5 compliance and reporting obligations
- Prepare reports, announcements, correspondence and other Board communication
- Liaise with other internal or external parties, including PF Boards and the DTTL Board
- Support various governance projects, including the Board Transformation and the various working groups
- Support the Chair to promote sense of partnership
- Handle other ad hoc projects as needed
- Company secretarial support to AP Central Entities
- Act as the Company Secretary of the AP Central Entities if needed
- Liaise with AP Finance around the financial statement approval process for the AP Central Entities (DAPL, DAPSHL, DAPSL, DAPSL - SG Branch, DAPLS and DAPTS)
- Ensure that the annual meeting requirements of all Deloitte AP Central Entities are satisfied
- Work with the local company secretarial teams on Deloitte AP Central Entities compliance with the local law and statutory filing requirements
- Update AP MF Companies Manual on an annual basis
- Prepare board resolutions for various topics including the distribution of dividends, appointment and resignation of directors
Requirements
- Director level professional
- Minimum 10 years of experience in law or governance, preferably in sizable professional services firms or MNC
- High integrity, absolute discretion, professionalism, maintains strict confidentiality on all firm matters
- Professional company secretarial qualification/ knowledge is an advantage
- Capable of building effective working relationships with internal stakeholders across multiple businesses and geographies
- Strong project management and time management skills
- Ability to work independently under pressure and, on multiple assignments, managing to defined deadlines
- Ability to multi-task and deliver on portions of multiple projects in a fast-paced, intense, results-oriented environment
- Ability and willingness to work in a flexible collaborative manner and as part of a small team
- Mastery of Microsoft Office (Excel, PowerPoint, Word) skills with strong attention to detail and outstanding deliverables
- Excellent written and verbal communication skills
Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Deloitte Recruiters via firm’s business contact number or business email address.
