Office Administrator
- Assist in the general administrative functions of the company. Assess the company’s needs for records, information, communication, and other common services and ensure that the organization’s administrative needs are met efficiently, reliably, and economically.
- Oversee housekeeping and maintenance of office facilities, including reception area, conference / meeting rooms and pantries. Ensure environment, health, and safety standards are met, and comply with government regulations.
- Input data into accounting system, prepare instructions and maintain records of approval transactions.
- Procure and keep track of office supplies.
- Maintain and update group mailing list and other general administration databases.
- Organize and maintain filing system of documents.
- Assist with documentation and other administrative activities.
- Make hotel, transportation, golf and restaurant reservations.
- Support visa applications for business trips.
- Manage the company’s service agreements.
- Support organizing company events and meetings.
- Support expats with apartments.
- Liaise with IT team for IT support.
- Send and receive business correspondence.
- Manage and maintain the company’s insurances including claims and renewals.
- Coordinate preparation and distribution of seasonal greeting cards of the company.
- Keep the office environment comfortable and serve drinks for guests.
- Manage drivers and related support (such as scheduling and conflict management).
- Maintain and update internal telephone directories.
- Support reception duty.
- Posting and mail retrieval.
- Assist in arranging medical check‐up appointments.
- Support HR team (such as preparation for new joiners)
Requirements:
- 3 years of relevant working experience
- Excellent interpersonal and communication skill
- Able to work well under pressure
If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to [email protected] OR [email protected]
Please note that only shortlisted candidates will be contacted, thank you.
JAC Recruitment Pte. Ltd.
EA Licence Number: 90C3026
Personnel Registration Number: R22110815
Wong Sook Leng
