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Job Description:
1. Secretarial & Administrative Support
- Performs general clerical and secretarial duties
- Liaising with relevant organizations and clients
- Coordination and scheduling of meetings within office and with external parties
- Determine which issues require immediate attention, and communicate to leadership
- Prepare letters, reports, memoranda, meeting minutes, forms, and similar material based on dictation
- Booking and preparing of conference rooms for meetings.
- Making travel arrangements (flight, hotel, transport, etc.), and itineraries for executives
- Logging and processing bills or expenses
- Printing and copying documents as needed
- Any other duties as assigned
2. Support to Business Group
- Updating of vessels’ schedules and voyage record information in file
- Prepares Hire invoices to Charterers
- Prepares and sends remittance instructions with supporting documentation
- Prepares documents required in accordance with financial contracts
- Upkeeping of cash waterfall
- Internal coordination on commercial claims handling
- Any other duties as assigned
Job Requirement:
- Minimum Diploma in relevant fields
- Detail-oriented and professional experience in an administrative role
- Exceptional communication skills
- Ability to work independently and reliably
- Flexible and adaptable in various situations and when interacting with many different personalities
- Ability to organize and prioritize tasks including delegation of tasks when appropriate
- Proficient with Microsoft Office Suit
