As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.
Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.
We are seeking a dedicated individual to join our team as a Project and Bids Administrator. In this role, you will be responsible for the following:
- Providing administrative support to the project team
- Managing document control and archiving project documentation
- Coordinating the issuance of design documents and other deliverables with the engineering team
- Preparing transmittal documents for all incoming and outgoing correspondence
- Maintaining project logs, including submittals, transmittals, memos, and meeting minutes
- Offering general administrative support for company projects
- Organizing and maintaining project files, filing systems, and project communications
- Assisting with data entry for projects and taking meeting minutes for internal and external meetings
- Liaising with project intragroup counterparts to track and close meeting action items
- Booking meeting rooms, scheduling meetings and conference calls, and managing travel and accommodation arrangements
- Handling expenses claims submission and providing procurement and finance support for the project team
- Assisting with various support actions for the project, including PowerPoint presentation preparation and Word and Excel file creation
- Providing backup for admin support team members as needed
- Coordinating with onshore/offshore teams and offering secretarial support to Project Directors/Managers
- Supporting Bids & Sales team and tender activities
Qualifications:
- Minimum Diploma in a relevant discipline
- At least one year of Secretarial/Admin experience with Rail System experience OR at least three years of Secretarial/Admin experience
- Fresh Grads from Poly/Uni are Welcome to apply!
- Proficiency in basic Microsoft Office applications (Word, Excel, PowerPoint)
- Strong command of written and spoken English
- Assertive, resourceful, independent, exhibit positive team spirit where possible, and able to handle tight deadlines
- Ability to work with minimum guidance
- Experience with supporting bids and projected experience will be an added advantage
- Immediate availability to start work will be an added advantage
If you meet these qualifications and are interested in joining our team, we encourage you to apply and indicate your last drawn and expected salary in your resume.
Our Talent Acquisition Team is looking forward to hearing from you
We look forward to receiving your application in just a few clicks via our career portal.
For further information about Thales and GTS as an employer visit us on https://www.thalesgroup.com/en/career
About us
Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.
Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:
- Stronger together: Networking through internal networks and working in international teams
- Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!
- Attractive conditions: A secure and permanent job with a global company
Notes
Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within the Thales Group and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.
