Brief Description
The HR Administrator is an entry-level position focusing on documentation of employee information, coordination of payroll related activities with payroll vendor, data management including data entry and extraction of HR data captured in the current HR Information System.
Key Result Areas
- Ensures correct record keeping of employee information and HR data
- Acts as the first point of contact for third party vendors or suppliers in terms of data requirements and process integration
- Prepares various HR documents, including contracts, onboarding guides, or compensation lists, to support the smooth running of the HR unit
- Support HR projects, including research and data analysis, and contribute to the development of HR policies and procedures
Key Accountabilities/Duties
- Maintain accurate and up-to-date employee records in the HRIS, including employment related information, salary and tax information, employment history, and benefits enrolment
- Manage employee onboarding and offboarding tasks including but not limited to work pass application/cancellation, conduct pre-employment screening, and coordinate both onboarding and offboarding activities
- Respond to employee inquiries on tasks and activities related to HR programs originating from the HR Information System
- Coordinate HR programs and initiatives, including assigned tasks such as job postings, scheduling of interviews, training and development, performance management and employee engagement activities
- Support HR projects, including research, generation of data, and contribute to the development of HR policies and procedures
- Manager HR calendars, schedule meetings and appointments
- Administer employee benefits programs, including enrolment and changes, and respond to employee inquiries related to health and wellness plans, retirement and other employee benefits
- Coordinate and liaise all payroll processing with payroll outsource vendor, ensure accurate and timely processing of payroll, and resolves any payroll related issues raised by employees with payroll vendor
- Prepare and distribute HR related communications, including but not limited to contracts, announcements, memos, and policie
- Assist with HR reporting and any tasks/activities as assigned by the supervisor.
